Panel Election for 2019-2021
The Panel Secretary is inviting Trading Parties to provide nominations for Wholesaler, Associated Retailer and Unassociated Retailer Panel Members. The term of office will formally commence from the 1 April 2019 Panel meeting to 31 March 2021.
Further information on the Panel can be found on the Panel webpage and a detailed specification of the role of a Panel Member.
Making a Nomination – Candidate Panel Members
If you would like to submit a nomination, please send a completed online nominations form, and send the confirmation and release letters to the Panel Secretary by 14 January 2019. The MAC includes date of birth in the nomination details, but this is not required and therefore in compliance with GDPR we are not asking for this information.
Voting in the Election – Authorised Representatives of all Trading Parties
The Panel Nomination Meeting will be held in Southampton and is proposed to take place at: 12:00 noon 21 January 2019
In order to participate in the election, we invite Trading Parties to confirm the name and email address of the person who is authorised to attend the Panel Nomination Meeting and vote. So that appropriate arrangements can be made we request the following details are provided to the Panel Secretary by 14 December 2018 and in any case by 12 noon on Saturday 19 January 2019:
- Name of authorised representative
- E-mail address of authorised representative
- Attendance (either ‘in person’ or ‘via teleconference’)
IMPORTANT: If attending by teleconference then completed voting form must be received by the Panel Secretary from the authorised representative by email at least one hour before the meeting. The original voting forms should be posted to the Panel Secretary.
Election Timetable
A new Panel Election page setting out this process and the documentation will be published shortly. For your reference, a table outlining the draft timetable for the nominations process is provided below:
| Date | Activity |
|---|---|
| 16 November 2018 | Panel Secretary invites comments on the Panel Nomination Meeting date and opens nominations for Panel Members. |
| 14 December 2018 | Requested deadline for Trading Parties to confirm details of their authorised representative to the Panel Secretary. |
| 19 December 2018 | Panel Secretary issues notice confirming Panel Nomination Meeting date and details (min. 20 business days prior to meeting date). |
| 14 January 2019 | Deadline to submit nominations and confirmation letters to the Panel Secretary. (Minimum 5 Business days prior to meeting.) Panel Secretary publishes further information of the voting process and the procedures of the Panel Nomination Meeting on the Panel Election page and notifies Trading Parties via email. |
| 12:00 noon, Saturday 19 January 2019 | Final deadline for Trading Parties to confirm details of their authorised representative to the Panel Secretary. (48 hours prior to meeting) |
| 9:00am 21 January 2019 | Panel Secretary confirms nominations and if required issues a voting form on the Panel Election page and notifies Trading Parties via email. (No earlier than 24 hours before the meeting. A draft may be made available earlier.) |
| 12:00 noon 21 January 2019 | Panel Nomination Meeting held to appoint new Panel Members, commencement time 12:00 noon. For those attending via teleconference, their voting form must be sent via email to the Panel Secretary no later than one (1) hour before the meeting commences. Following the voting process (if required), the Panel Secretary will confirm the new Panel Members. |
| 26 February 2019 | New Panel members are invited to observe a Panel Meeting |
| 26 March 2019 | New Panel members are invited to observe a Panel Meeting |
| 30 April 2019 | First Panel meeting with new Panel Members in place. |